• The Show organizers will not be held liable for any loss or damage incurred to the displayer’s person or property during all hours of the Show, from setup to breakdown inclusive.
• Every exhibitor must provide the Show organizers with a certificate of proof of liability insurance coverage or sign the release of liability which will be available when you pick up your Show badges upon setup. In these days and times we know you will appreciate how very critical it is to protect other exhibitors, the public, the Show organizers and of course yourself.
• Every displayer must abide by all fire regulations as set out by the City of Ottawa. Displayers must also exhibit a valid provincial vendor’s permit when selling goods.
• vendors receive an 8x5 space under the big tents. Tables and chairs are an extra fee as per the vendor application.  
• No displayer may sublet or loan display space to any other person or company without the explicit consent of the Show Coordinators.
• Complete payment must be received by August 30, 2009 (post-dated cheques would be greatly appreciated). If for any reason the displayer deems it necessary to cancel their participation, notice must be given in writing to the Show organizers by registered mail 30 days prior to the commencement of the Show. It is agreed that any cancellation prior to 30 days will result in the displayer receiving a refund equal to 75% of any previously submitted fees. There will be no refund within 29 days prior to the commencement of the Show.
• If for any reason deemed to be Act of God or otherwise the Show is cancelled, terminated or postponed prior to or during the date set out in the application….the displayer will not hold the Show organizers responsible in any matter for any claims which might arise in consequence thereof.
• There will be a $25 charge for any NSF cheques.
• If you fax in your application form full payment must be received by mail within 5 business days to reserve your booth.

It is agreed that all vendors will park  offsite during the duration of the Show to leave room for customer parking

 

 

 

Parking

 side streets 

Banners

We suggest  house of flags: Heather has used them for Planet Botanix and they are fast and economical. http://www.hflags.com/html%202/info/info_contact.htm

Orleans Printing is also a good option

 Booth Suggestions

tablecloth, cash box and float, pens,draw box and ballots, business cards and other promotional material (ie banner), sign up sheet for treatments (leave room for breaks and lunch),